July 18, 2024
Best AI Tools for Meeting Notes in 2023

Best AI Tools for Meeting Notes in 2023

It wasn’t that long ago that organizing a meeting necessitated extensive multitasking. Something was sure to slip between the cracks between taking handwritten notes by hand, facilitating the discourse, and monitoring the meeting agenda. Fortunately, such times are gone with the development of AI Tools for Meeting Notes

Software with artificial intelligence (AI) has transformed the way we operate. AI for meetings facilitates the simple recording, processing, and organization of discussions. Knowing that you may go over the AI tools for meeting notes at your leisure to make choices and gather information for your project status report gives you more freedom to concentrate on the proceedings.

Which AI note-taking app would be ideal for your company, given the abundance of options available? Come along as we go over the most important features and capabilities to consider and walk you through the top AI meeting note tools of the year.

What Should You Look for in AI Tools for Meeting Notes?

Productivity is increased, accuracy is enhanced, and project transparency is supported by an AI meeting assistant. It also facilitates the sharing of meeting notes. You may more easily accomplish your goals within the limitations of your project by using AI technologies, which also save you time.

Some combination of these duties can be performed by an effective AI note-taker for you:

  • Connect with video conferencing systems such as Zoom or Teams.
  • After the meeting, record it and store the tape.
  • Assist all attendees in following the meeting’s events with ease by providing a live transcription.
  • Encourage team members to take notes together when working on projects.
  • Utilize cutting-edge AI tools to condense important ideas so that it is simple to discern the primary lessons.
  • assist in compiling the meeting notes into the minutes.
  • Select action items from the online meeting notes and automate task delegation.
  • Deliver a fantastic user experience to optimize your process.
  • Provide data security to safeguard your private interactions.

You may also like raeding: Best AI Tools for Meetings & Meeting Assistants in 2023

The Top AI-Powered Meeting Notes Tools for 2023

The Top AI-Powered Meeting Notes Tools for 2023
Top AI-Powered Meeting Notes Tools

The top AI tools for meetings are included here; they include excellent note-taking apps, transcription applications, and more. Let’s explore how AI technology might improve the overall productivity of your meetings. 

1. ClickUp

One of the greatest AI solutions on the market right now for small and startup companies is ClickUp. It’s an all-in-one project management tool that facilitates collaboration, increases productivity, and streamlines processes to help you manage every part of your organization. Additionally, because it is fully configurable, you may modify it to meet your unique requirements.

A number of features are available in this AI meeting note application to increase productivity and foster innovation. Use one of the meeting agenda templates to save time by establishing clear expectations and bringing everyone together at the outset. Use ClickUp’s ChatGPT Prompts for Team Meetings to spark instantaneous interaction and provide conversation topics to begin the brainstorming process.

To document significant occurrences and lessons learned, use a ClickUp Doc. Alternatively, use the Meeting Note Style Template to take meeting notes. You may also easily jot down checklists or notes on the ClickUp Notepad.

With ClickUp AI’s native integration with Notepad and Docs, taking notes will be easier, faster, and more creative. Select critical tasks, create a synopsis of your notes, and compose meeting minutes using the same writing tool.

Because your Docs are linked to your processes, you can then easily and rapidly turn those tasks into action items and assign them to your team members.

ClickUp best features

  • ClickUp centralizes all of your meeting documents for convenient access and searching.
  • Together with your team, you may change such papers in real time, greatly improving teamwork.
  • You may translate conference materials from English into Spanish, French, or Japanese, among other languages, for multinational teams.
  • You may see all of your tasks, processes, and projects in a customized manner that best suits your needs.
  • ClickUp may be accessed via a desktop application, an iOS or Android mobile app, a Chrome extension, or a web browser.
  • To help you optimize your productivity, ClickUp interfaces with more than 1,000 business tools, such as Zoom, Microsoft Teams, Google Meet, Slack, Outlook, HubSpot, and Salesforce.

ClickUp limitations

  • Not every view available on the desktop app is currently available on the mobile version.
  • Even though the user interface is rather intuitive, it may take some time to get used to all the functions because there are so many of them

ClickUp pricing

  • No Cost Ever
  • Unlimited: $7 per user each month
  • Business: $12 per user each month
  • Enterprise: Get in touch for a quote
  • ClickUp AI costs $5 per Workspace member each month on all premium subscriptions.

ClickUp ratings and reviews

  • G2: 4.7/5 (8,500+ reviews)
  • Capterra: 4.7/5 (3,700+ reviews)

2. Otter.ai

A meeting transcription technology called Otter.ai can translate audio files or video meetings’ spoken exchanges into text. It has the ability to recognize speakers, annotate text with the name of the speaker, and record shared presentations.

During the meeting, your team may communicate or ask questions using the live chat tool. Anyone can also contribute comments to the transcript in real time or underline important points. Additionally, it generates a live summary from the AI notes in real time so you can easily catch up on what you missed if you get sidetracked or arrive late.

Best features of Otter.ai

  • Otter.ai can recognize words and phrases, allowing you to look them up in an extensive transcription.
  • Your Zoom, Google Meet, or Microsoft Teams meetings will be automatically recorded if you link it to your Google or Microsoft calendar.
  • You may submit more files and transcribe more minutes each month and each chat with each new bundle.
  • Otter.ai can be utilized while on the go because it is accessible on mobile and online devices.

Otter.ai limitations

  • There are instances when the AI becomes perplexed by many speakers.
  • It does not allow you to take your own notes on the app; it just functions as a meeting transcription tool.

Otter.ai pricing

  • Basic: Free
  • Pro: $10/month per user
  • Business: $20/month per user
  • Enterprise: Contact for pricing

Otter.ai ratings and reviews

  • G2: 4.0/5 (100+ reviews)
  • Capterra: 4.5/5 (60+ reviews)

3. Laxis

Laxis is made to help teams in charge of sales, content marketing, product and market research, and customer service—or really anybody who interacts with potential customers. It records all of the participants’ exact remarks and takes notes during virtual meetings so you can concentrate on the discussion.

After that, our AI meeting note tool automatically creates summaries, gathers insights, and determines what the consumer needs. In order to conclude the loop, it may also automatically send a follow-up email and extract any necessary action items or future steps.

Laxis best features

  • It assists you in arranging and classifying the meeting notes’ subjects.
  • It takes little time to obtain and distribute transcripts.
  • Based on prior discussions, you can pose queries to Laxis.
  • It is compatible with Cisco Webex, Zoom, Microsoft Teams, and Google Meet.

Laxis limitations

  • The free plan allows you to transcribe for up to 300 minutes each month, but the AI writer—which creates follow-up content—is only accessible with the Premium plan and above.
  • CRM connectivity is planned but not yet implemented.


Embrace the future of meetings with these top AI tools, each offering unique features to elevate your meeting experience. From transcription accuracy to seamless integration, these tools cater to diverse business needs, ensuring your meetings are efficient and insightful.


Do these tools work with all meeting platforms?

Yes, most of these tools integrate seamlessly with popular meeting platforms like Zoom, Microsoft Teams, Google Meet, and others.

Are there limitations to the free plans?

While the free plans offer essential features, upgrading to premium plans unlocks advanced functionalities and removes usage limitations.

How user-friendly are these tools for beginners?

The user interfaces are designed to be intuitive, but the learning curve may vary based on the complexity of features.

Can these tools handle multiple languages?

Yes, several of these tools support multiple languages, making them suitable for global teams.

Do these tools ensure data security?

Yes, these tools prioritize data security, offering features like encrypted storage and secure integrations.

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